To Add a Nominal Ledger Prepayment

Enter the same nominal account code as the one to which the original prepaid transaction for this prepayment was posted.
For example, if you are setting up a prepayment for rent, you would have used the nominal account code for æRentÆ when you posted your purchase invoice. Now you are setting up a prepayment for that purchase invoice, enter the nominal account code for æRentÆ in this box.
Use the Finder button to select from the nominal account list.
When you enter a nominal account code, the name of the account appears automatically in the N/C Name box.

Enter the total net value of the prepayment here.

Enter a description for the prepayment using up to 60 characters. This description will be used on the Audit Trail and Nominal Ledger Activity reports when a posting is made.

Enter the number of months over which the prepayment is to be spread. You can enter any number from 2 to 12.

If you want to record the prepayment against a department for analysis purposes, enter the department number here.

This display-only box shows the monthly amount that is debited when you run the Month End Post Prepayments option.
Sage Line 50 calculates this value automatically by dividing the value of the prepayment by the number of months over which the prepayment is to be spread.

The PRP shows the name of the Prepayment nominal account you have entered for this prepayment.

This display-only box shows the number of prepayments that have already been posted using the Month End Post Prepayments option for this prepayment.

The N/C Name shows the name of the nominal account you have entered for this prepayment.

This shows the number of the Prepayment entry in the list which is being added or amended.

The PRP shows the name of the Prepayment nominal account you have entered for this prepayment.

As you make new entries, this box is automatically updated.

Note: If you wish to copy or duplicate any of the rows or cells from an existing Prepayment, use the options from the Edit menu.

The following information is shown at the top of the Prepayments window, but cannot be edited:

4. To accept your prepayment details click Save, or to exit without saving click Close.

No accounting is done as a result of saving the prepayment details. Journal Entry postings are only made when the Month End Post Prepayments option is run.

N/C	Value
Details	Mth
Dept	Monthly
PRP N/C	Post